ICAR 2021 REGISTRATION AND FEES
All fees paid in advance & credit card transactions must be in U.S. dollars
REGISTRATION IS OPEN
DO NOT register through this link if:
DO NOT register through this link if:
- you have received conference funding from your application (organizers will send you a separate awardee registration link)
- you are an invited speaker for a plenary, keynote, or community mini-symposium and your session chair has informed you that you receive free registration
- if you are unsure if you get free registration, ask your session chair (they each have a couple free registrations)
Individual Registration Type* |
Registration Fees in US Dollars $ |
Undergraduate Student |
$125 |
Graduate Student (Master's or Doctoral) |
$200 |
Postdoctoral Scholar (in a current postdoc title) |
$250 |
Professional (academic or non/not for-profit organizations, non-student, non-postdoc, or nonprofit staff) |
$300 |
Professional/Industry/For Profit Organization |
$425 |
Group Registration Type** |
Group Registration Fee in US Dollar $ |
Group Rate: 5 people |
$900 |
Group Rate: per additional person, 6-9 people |
$180 |
Group Rate: 10 people |
$1250 |
Group Rate: per additional person, 11-24 people |
$125 |
Group Rate: 25 people |
$2,750 |
Group Rate: per additional person, 26-39 people |
$110 |
For groups 40+ please contact us for rate |
contact us |
**Groups are an organized group of people that work at the same institution, e.g. one lab, or one company, or organization. Group leaders/organizers/admins must register each member AND pay in advance for each member during the registration process. Once members are paid for, individuals may update their registration information. To register a group, the leader must first gather the list of names and email addresses to register, enter them, and pay for each person. Please note that awardees of conference funding are ineligible to be included within "group rate registrations", i.e. if a student receives an early career award and registers using their award code, they are ineligible to also be counted towards a "group rate". Review *Group Cancellation Policy, Below |
Full Conference Registration Includes:
PIs or administrators that will register others- please note:
Information Requested During Registration:
- Access to Keynotes, Plenary Sessions, Concurrent Mini-symposia, Workshops, Networking, Professional Career Development Sessions
- Advanced on-line on-demand access (1 week prior) to Concurrent session recorded talks.
- Post Conference on-demand access for 6 weeks to Keynote, Plenary, and Concurrent Session content.
- Access to exhibitors and poster sessions
- Access to present a virtual poster (and/or talk)
- Submission of up to two research or education abstracts to be considered for an oral and/or poster presentation.
- In general, we will allow at most one abstract to be presented as a talk, and one abstract as a poster (same or different from the first abstract); we will make limited exceptions for presenting two talks (e.g. for invited speakers that made advance arrangements to also speak in a mini-symposium)
PIs or administrators that will register others- please note:
Information Requested During Registration:
- Name, institution, contact information, career stage
- We collect some demographic information to help us monitor our impact and outreach efforts. While we will not report individual replies, only aggregate data, there are options to "decline to state" if you prefer.
- If you are a lab PI or administrator, or lab manager, the system asks for the information below about individuals you register.
- We ask that PIs, lab managers, administrators (or anyone answering on behalf of another person) check 'admin/tbd' so individuals may provide their own input on the questions about gender, race, and whether to be included in the roster. One exception is that you may know the "title" and the "early career" replies.
- Please allow individuals to indicate gender, racial ethnicity(ies), and if they want to be included in the conference roster.
- Is this the first time you have attended this conference? (yes/no)
- Title (e.g. undergraduate or graduate student, postdoc, junior or senior faculty, non-profit, for-profit, or 'other')
- Early Career: are you a student, postdoctoral scholar, or junior faculty (not tenured and less than 5 years in first faculty appointment)? (yes/no)
- Gender - We ask for gender to monitor the diversity of ICAR participants and will not share individual responses with anyone. (Female/Male/Non-binary/Genderqueer/Prefer not to say)
- Racial/Ethnic Identity(ies) - We ask for racial and ethnic self-identification to monitor the diversity of ICAR participants and the impacts of our outreach and inclusion efforts; we will not share individual responses with anyone. You may select 1+ identities if you wish, you may choose 'prefer not to answer', or you may write-in preferred terms if these common examples do not feel appropriate.
African
African/American
Black
Asian/Asian American
Southeast Asian/Southeast Asian American
Chicana/o/e/x
Hispanic
Latina/o/e/x
White (European or Asian descent)
White (Middle Eastern descent)
Indigenous: Native Hawaiian or Pacific Islander
Indigenous: Native American or Alaskan Native
Indigenous: Other
Prefer not to answer
Alternative/Additional Identities write-in: - You may include my name, affiliation, and email address on the conference roster (yes/no)
*Cancellation Policy:
Requests for refunds will be honored only if received in writing on or before 1 June, 2021.
Cancellation Processing Fee: A $75 processing fee will apply to all cancelled registrations on a per-person basis. For group registrations, each person canceled incurs $75 fee; e.g. canceling a group of 5 incurs $375 cancellation fee). We will allow up to 5 registration fees to be transferred if requested (any increase in registration price will be due before transfer is complete and no reimbursements for lower price will occur). The fee is necessary due to the per-person fee charged to organizers for each registrant.
Group cancellations: $75 fee per person in a group applies, and if cancellations drops the remaining members to a lower discount tier, the increased fees must be submitted to keep all remaining registrations active (or you may transfer up to 5 registrations to new people.) For example, if you register at the 10 person rate and then 2 in your group cancels, you must submit the required additional funds to make up the difference as the remaining 8 people are now eligible for the "5-9 person rate" and no longer eligible for the 10 person rate. You must also pay a $75/person cancellation fee (unless you transfer the fee to a new person; up to 5 may be transferred.)
There will be no refunds for requests received after the deadline. No-shows and during event registrations are non-refundable.
Requests for refunds will be honored only if received in writing on or before 1 June, 2021.
Cancellation Processing Fee: A $75 processing fee will apply to all cancelled registrations on a per-person basis. For group registrations, each person canceled incurs $75 fee; e.g. canceling a group of 5 incurs $375 cancellation fee). We will allow up to 5 registration fees to be transferred if requested (any increase in registration price will be due before transfer is complete and no reimbursements for lower price will occur). The fee is necessary due to the per-person fee charged to organizers for each registrant.
Group cancellations: $75 fee per person in a group applies, and if cancellations drops the remaining members to a lower discount tier, the increased fees must be submitted to keep all remaining registrations active (or you may transfer up to 5 registrations to new people.) For example, if you register at the 10 person rate and then 2 in your group cancels, you must submit the required additional funds to make up the difference as the remaining 8 people are now eligible for the "5-9 person rate" and no longer eligible for the 10 person rate. You must also pay a $75/person cancellation fee (unless you transfer the fee to a new person; up to 5 may be transferred.)
There will be no refunds for requests received after the deadline. No-shows and during event registrations are non-refundable.