DORMS: MAIN LODGING/LOWEST PRICE FOR ICAR 2020 (includes daily breakfast) The main lodging for ICAR 2020 will be in newer campus dorm rooms which are operated by University of Washington. Given the high price of local hotels we consider these dorms the best option for most attendees (if you need larger spaces and/or beds, e.g. if you are traveling with friends or family, you may prefer the Alternative Lodging options at bottom of this page)
Dorm CHECK-IN: After 2 p.m. on July 6 2020 at the (to be confirmed building) Conference Desk. Dorm CHECK-OUT: By 11 a.m. on July 10 2020 at the (to be confirmed building) Conference Desk. (extra days before and after may be reserved if needed, to accommodate early check-in/late check-out)
Number of rooms held is limited. Make your reservation by June 12, 2020 (to ensure a room, try to reserve by May 8 2020).
Conference guests will reside in double- or single- occupancy rooms with private baths, nightstands, and dressers. These residence halls feature wireless Internet and are in close proximity to the Ave, which hosts a number of restaurants, late-night activities and retail establishments. Residence hall rooms are arranged corridor-style by floor with each floor sharing a large lounge.
Each dorm room includes its own private en-suite bathroom with shower, free university-grade wi-fi, and the lodging package price includes daily hot buffet breakfast.
Note: rooms and buildings are not air-conditioned, however a small fan is placed in each room.
Campus dorms are within easy walking distance (about 8-12 minutes) to conference functions and rooms can be booked for one person ('single') or shared by two people ('double').
Self-serve laundry facilities are available in the buildings.
Package room rates for residence hall rooms are:
$300.45 per person, double occupancy
$462.45 per person, single occupancy
These rates include four nights of lodging and 4 morning full buffet breakfasts. There is no credit for shorter stays. Meal service funds are made available on a nonrefundable and nontransferable debit meal card. There is no credit for shorter stays or unused meals. Also included is a nonrefundable Reservation Fee of $20.00.
Early Arrivals/Late Departures $68.00 per person, per night, double occupancy $108.50 per person, per night, single occupancy
Early Arrivals and Late Departures will be accepted on a space-available basis for the nights of Saturday, July 4, Sunday, July 5, Friday, July 10 and Saturday, July 11, 2020. The rates do not include meal service. There is no refund for canceled Early Arrival or Late Departure nights after the reservation deadline date.
Dorm Details
GUARANTEED lodging deadline: May 8, 2020
Final deadline: Friday, June 12, 2020
Reservation forms received after the deadline date will be processed on a space-available basis and are subject to a Late Reservation Fee of $25.00
Dorm Cancelations: Guest cancelations on or before the deadline date (June 12, 2020) will receive a full refund, less the $20 non-refundable Housing Reservation Fee. Guests who cancel after the deadline but before the scheduled check-in date forfeit the Housing Reservation Fee and the Late Reservation Fee (if applicable) plus ten percent of the package rate or one day of room and board, whichever is greater.
Each room has two twin sized beds (each bed fits one person). If you reserver a single room, the other bed will not be set up with bedding. There will be bedding (for 1-2 beds, depending on the reservation), towels, soap and drinking cups. Housekeeping exchanges guest towels and empties wastebaskets daily. Linen is not exchanged over the short stay.
Meal cards: Guests are issued a conference card programmed with prearranged All-You-Care-to-Eat daily breakfast buffet that can only be used at Local Point (in Lander Hall) as scheduled. There are no refunds for missed meals. Lost conference cards will be replaced at the Conference Desks. A $10.00 (plus applicable tax) replacement fee will be collected directly from the guests. Malfunctioning and damaged conference cards will be replaced at no charge. Stolen conference cards will be replaced at no charge if a police case number is provided.
Microwave ovens, laundry facilities, and television lounges and other gathering spaces are located in each residence hall. Desk lamps can be checked out at the Conference Desk. UW wireless access is available in all public areas of campus and is also accessible in guest rooms. Required login and password is issued by the Conference Desk.
Any person staying overnight must be a registered and paying guest. Only one personmay occupy each bed, and each room may only be occupied by as many people asthere are beds. However, children eight years of age or younger may bring a sleepingbag to use on the floor of a fully-occupied room at no additional charge. Children nine years of age or older must occupy a bed and are charged the full package rate. A fully occupied room is one in which all available beds have been paid for at the package rate. Cots, cribs or extra bedding for those children sleeping on the floor are neither provided nor available. There may never be more than two adults and two children assigned to a room. Children in the residence halls must be supervised at all times by an adult assuming full responsibility for their safety and behavior.
University of Washington residence halls and campus facilities offer a smoke-free environment. In accordance with Washington State law, smoking is prohibited in all indoor public areas including lobbies, dining rooms, meeting rooms, laundry rooms, hallways, floor lounges and sleeping rooms.
Guests 21 years of age and older may consume alcohol only in the privacy of their own sleeping roomswith the door closed. Minors may not be present in the same sleeping room where alcohol is being consumed.
CAMPUS PARKING: A limited amount of parking is available for visitors on campus. The parking fees (estimated $15 USD/day) are charged Monday–Friday and on Saturday from 7 a.m. to noon. There is no charge to park in designated areas after noon on Saturdays and all day on Sundays and University of Washington holidays. Parking fees are payable upon entrance to the campus. Recreational campers and trailers are not permitted to park in University of Washington parking lots. Parking fees and policies are determined and enforced by University of Washington Commuter Services and are beyond the scope of this agreement. Rates are subject to change without advance notice. With permission from University of Washington Commuter Services, Conference Services will sell permits on a space available basis for guests to park long-term in lots near the residence halls. Very few loading spaces are provided in the vicinity of the residence halls, and traffic is frequently congested in those areas. This is the required procedure to ease congestion and prevent guests from receiving citations for improperly parking:
1. Purchase a daily permit at a gatehouse upon entrance to campus. 2. Park the vehicle in the assigned lot. (On Sundays and University of Washington holidays, guests may park in an available lot, observing any posted restrictions.) 3. Check in at the assigned Conference Desk. Purchase a long-term parking permit, presenting the gatehouse register receipt. 4. Move the vehicle to the new lot assignment. 5. Unload luggage and proceed to your room. Disability parking permits or other special accommodations must be arranged in advance through Conference Services. There is no complimentary parking on campus.
ALTERNATIVE LODGING FOR ICAR 2020 While the campus dorms are the least expensive and closest accommodations, if you need upscale accommodations, a large bed or air conditioning (not usually necessary in Seattle in July), there are several hotels within walking distance. We have blocked a small number of rooms for ICAR 2020 at:
Watertown: $239 USD per night (single/double), $13 Breakfast vouchers, 15.6% tax, Free amenities and parking. The online booking code for University Inn is ICAR20UI
University Inn: $239 per night (single/double), Complimentary breakfast, 15.6% tax, Free amenities and parking. The online booking code for University Inn is ICAR20UI.
Both these hotels are about 0.5 mile/0.8 km from conference functions.
To book online please follow the directions below. Please note that the online booking code and link will only work for contracted room nights (July 6-10, inclusive.) If a guest would like to come in early or stay a day later then they will need to make their reservation by calling the reservations department at 866-866-7977 or emailing them at reservations@staypineapple.com Detailed Steps on How to Book Lodging at These Two Hotels https://www.staypineapple.com/
Click “Book Now”
Select “The Watertown Hotel” or “University Inn”
Select the check in and check out date
Select “Enter Code Group"
Put ICAR20UI for University Inn or ICAR20WT for The Watertown Hotel in the group code section
Click Check Availability
Scroll to the bottom of the page for the group rate which is titled ICAR 2020