On-site Costs |
By March 31, 2020 |
April 1- June 30, 2020 |
July 1 - on/onsite |
$500-$800 USD |
$600-$900 USD |
$700-$1,000 USD |
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Lodging/UW Dorms, four night packages (Check in 6 July, Check out: 10 July) |
Single, private room with private en-suite bathroom, 4 nights |
Two twin beds in a shared room with private en-suite bathroom, 4 nights |
These 4 days include Full Buffet Breakfast |
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$462.45 (inclusive cost, 4 nights) |
$300.45 (inclusive cost, 4 nights/per person; 2 per room) |
These 4 days include Full Buffet Breakfast |
Dorm Early Arrival and/or Late Departure Days |
$108.50/night |
$68/person/night |
Extra Days EXCLUDE breakfast |
FAMILIES: |
UPDATED POLICY FROM UW: Minors can stay at the dorms, but need to be supervised at all times. At age 9 and older, they are also considered the same as an adult guest and would be paying for/reserving their dorm in the same way. So for a two-person shared room you could have one parent and one 9 minor (who is 9 years old or older.) The only exception to the "one minor, one adult per double room" rule is: two adults sharing a double room may bring a child 8 years of age or younger, and must also bring a sleeping bag for the child to use on the floor at no additional cost. Anyone 9 years of age or older will be considered the same as an adult and subject to the "1 child 1 adult in a double room" rule. |
We have a small block at these hotels at Conference rates: Watertown: $239 USD per night (single/double); $13 Breakfast vouchers, 15.6% tax, Free amenities and parking; and University Inn: $239 per night (single/double), Complimentary breakfast, 15.6% tax, Free amenities and parking. Both these hotels are about 0.5 mile/0.8 km from conference functions. When booking a room at either Watertown Hotel or University Inn please enter the following codes in the 'Group Code or Promo Code' option in order to get the discounted rates. Watertown Code: ICAR20WT University Inn Code: ICAR20UI |
Budget alternative hotel that we do not have a room block reserved is at the University Travel Lodge. Please book yourself directly at online or by calling. We do NOT have a negotiate rate. |
Registration Fee includes these meals: Monday night reception/light dinner. Tues/Wed/Thurs/Fri: Lunch and coffee/tea breaks. Tue/Wed/Thur: evening poster session snacks and drinks (Breakfast included in dorm packages) |
Meals on your own: Dinner (Tue/Wed/Thur/Fri). Optional Conference Party Tickets ($25-$45) for Thursday include dinner and drinks. |
Meals on your own: Breakfasts, if you do not reserve a dorm package (listed above) |
Travel Costs Vary Depending on Where You are Coming From and May Include: |
Flight to/From Sea-Tac (Seattle-Tacoma Airport): VARIES in cost |
Transportation from Sea-Tac Airport to University of Washington: Public Transit: Light Rail from airport to UW (45 minutes, $3.25) + Bus at UW to Dorm area ($2.75) totaling $6 one-way, and about 1 hour travel time. (You can also skip the bus and walk from Light rail stop to dorms: 0.7 miles/ 15' walk) Lyft/Uber are also available at the airport as are taxis. Costs vary. |
Transportation around UW to Sessions If you stay in the UW dorms or the Watertown or University Inn hotels, everything is in 10-12 minutes walking distance. If you stay at external hotels or, e.g. airbnb/vrbo, you will need to determine your transit needs (light rail, bus, Uber/Lyft, etc.) Parking on campus is limited and expensive. |